This California Job Applicant Privacy Notice (“Privacy Notice” or “Notice”) explains how Kalderos, Inc. (“company,” “we,” or “us,” or “our”) collects personal information from job applicants (“applicant personal information”) who are California residents, to the extent such personal information is collected and used by us solely within the context of their status as a job applicant. This Notice supplements other privacy notices you may receive in connection with your relationship with us; including our Website Privacy Policy which describes personal information we may collect from you when you visit our website (such as via cookies and web tracking technologies).
The categories of applicant personal information we collected from these sources during the 12 months preceding the date of this Notice, and will continue to collect, includes the following:
● Personal identifiers: name, address, email address, government-issued identification documents
● Protected class information: race, ethnicity, gender, gender identification, veteran status.
● Professional information: records of your work and education history (including internal and external work history and references)
● Educational information: Education history; trade school records; certificates obtained
● Sensitive personal information: Social security number, driver’s license information or passport information; race, ethnicity and other diversity data.
We have collected the same categories of applicant personal information in the 12 months prior to the date of this Privacy Policy.
We use applicant personal information to evaluate your application for employment, to conduct job interviews, and to comply with applicable laws.
We do not sell or share for cross-context behavioral advertising your applicant personal information (but, to the extent that you interact with our website, please review our Website Privacy Policy).
We retain the categories of applicant personal information for the length of time necessary to evaluate applicants, comply with legal obligations and to protect our legal rights.
We collect applicant personal information from applicants directly, from recruiters, from any references or professional contacts that may provide references or other information about applicants, from our employees or contractors that may interview or otherwise evaluate applicants, and from publicly-available sources.
We do not use or disclose sensitive applicant personal information to infer characteristics about applicants or for any purposes other than to identify applicants to comply with applicable laws or to operate our business, including by evaluating applicants.
The following chart describes the categories of applicant personal information that we disclosed to third parties for a business purpose in the 12 months prior to the date of this Notice:
Categories of Applicant Personal Information
Categories of Third Parties To Which We Disclosed Personal Information for a Business Purpose
Personal identifiers: name, address, email address, government-issued identification documents.
Service providers that assist with recruitment and applications; human resource functions; facilitate scheduling and email communications; provide security services and cloud-based data storage, assist with other IT-related functions; provide legal services
Protected class information: race, ethnicity, gender, gender identification, veteran status
Service providers that assist with recruitment and applications; human resource functions; provide legal services
Professional information: records of your work and education history (including internal and external work history and references)
Service providers assist with recruitment and applications; human resource functions
Educational information: Education history; trade school records; certificates obtained
Service providers assist with recruitment and applications; human resource functions
Business Purposes for Such Disclosures
We disclosed the aforementioned categories of applicant personal information to the categories of third parties identified above for the following purposes: to obtain assistance with recruitment; human resource functions; facilitate scheduling and email communications; provide security services and cloud-based data storage, assist with other IT-related functions; provide analytics; host or facilitate teleconferencing or video conferencing; prevent fraud and other illegal activities; and to obtain professional advice about legal matters.
Additional Information About How We May Disclose Applicant Personal Information
We may also share applicant personal information as required or permitted by law to comply with a subpoena or similar legal process or government request, or when we believe in good faith that disclosure is legally required or otherwise necessary to protect our rights and property or the rights, property or safety of others, including to law enforcement agencies, and judicial and regulatory authorities. We may also share applicant personal information with third parties to help detect and protect against fraud or data security vulnerabilities. And we may share or transfer applicant personal information to a third party in the event of an actual or potential sale, merger, reorganization of our entity or other restructuring.
Your Right To Know About Personal Information We Collect
You can ask for the following information from us with respect to the employment personal information that we have collected about you in the 12 months prior to our receipt of your request:
● Specific pieces of personal information we have collected about you;
● Categories of personal information we have collected about you;
● Categories of sources from which such personal information was collected;
● Categories of personal information that the business sold or disclosed for a business purpose about you;
● Categories of third parties to whom the personal information was sold or disclosed for a business purpose; and
● The business or commercial purpose for collecting your personal information.
Your Right To Request Deletion of Personal Information We Have Collected From You
Upon your request and subject to exceptions in the law, we will delete applicant personal information we have collected about you.
Your Right to Request to Correct Applicant Personal Information We Hold About You
You have the right to request that we correct applicant personal information we hold that you believe is not accurate. We will take steps to determine the accuracy of the personal information that is the subject of your request to correct, and in doing so will consider the totality of the circumstances relating to the personal information you have identified as being incorrect. We may ask that you provide documentation regarding your request to correct in order to assist us in evaluating the request.
Our Commitment to Honoring Your Rights
If you exercise any of the rights explained in this Privacy Notice, we will continue to treat you fairly.
To exercise your rights to know, delete, or correct applicant personal information, or to ask a question about your data subject rights, submit a Data Rights Request or contact us at privacy@kalderos.com. For such requests, will first acknowledge receipt of your request within 10 business days of receipt of your request. We will then provide a substantive response to your request as soon as we can, generally within 45 days from when we receive your request, although we may be allowed to take longer to process your request under certain circumstances.
We usually act on requests and provide information free of charge, but we may charge a reasonable fee to cover our administrative costs of providing the information in certain situations.
In some cases, the law may allow us to refuse to act on certain requests. When this is the case, we will endeavor to provide you with an explanation as to why.
● remember you when you return to visit the Sites and applications;
Verification of Identity
If you submit a request, we will ask you for two pieces of personal information and attempt to match those to information that we maintain about you.
If we are unable to verify your identity with the degree of certainty required, we will not be able to respond to the request. We will notify you to explain the basis of the denial.
Authorized Agents
You may designate an agent to submit requests on your behalf. The agent can be a natural person or an entity.
If you would like to designate an agent to act on your behalf, you and the agent will need to comply with our verification process. Specifically, if the agent submits requests to access, know, or delete your personal information, the agent will need to provide us with your signed permission indicating the agent has been authorized to submit the request on your behalf. We will also require that you verify your identity directly with us or confirm with us that you provided the agent with permission to submit the request.
Please note that this subsection does not apply when an agent is authorized to act on your behalf pursuant to a valid power of attorney. Any such requests will be processed in accordance with California law pertaining to powers of attorney.
We do not advertise our positions to minors under 16 and do not knowingly collect or sell the personal information of minors, including minors under 16 years of age.
Our Sites may contain links to third party websites. This Policy does not govern how those third parties collect or use personal information and we do not endorse or have control over their practices. The privacy policies and terms of use for those third parties’ websites or applications govern those companies’ privacy practices. We are not responsible for the content or privacy practices of any third-party websites or applications.
We maintain reasonable security measures appropriate to the nature of the Personal Information that we collect, use, retain, transfer or otherwise process. Those measures include administrative, technical and physical safeguards designed to protect the personal information you provide against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use. However, data security incidents and breaches can occur due to a variety of factors that cannot reasonably be prevented; therefore, our safeguards may not always be adequate to prevent all breaches of security.
We may update this notice from time to time. When we make substantive changes, we will update the date of this Notice. In certain cases and if the changes are material, you will be notified via email or a notice on our website.
We work to make our communications accessible to people with disabilities. To submit accessibility-related requests or report barriers, please contact us at privacy@kalderos.com.
If there are any questions regarding this Privacy Notice or to request a copy of this Privacy Notice in another format you may contact us at privacy@kalderos.com.
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